Top 10 tips for seamless business travel

114-clock Created with Sketch. Monday July 29 , 2019

Person Created with Sketch. Posted by   qreview

While travelling for business can be a rewarding and exciting experience, it can also be stressful if you’re unprepared.

In this short blog post, we will give you our top 10 tips for seamless business travel that you can use time and time again. The key message is, be organised.

1. Prepare

The old saying isn’t wrong; if you fail to prepare, then you should be prepared to fail. Print a copy of your full itinerary and keep an electronic copy on your mobile or tablet. You should double-check your flight times, to ensure you’re at the airport on time and check your baggage allowance of the airline you are flying with.

a1.jpg#asset:3823

2. Pack sensibly

Once you know what your baggage allowance is, you can start to pack your suitcase. Pack what you need for the duration of the trip. Ensure you have appropriate clothing packed for the business you need to attend to, as well as casual clothing if you have any downtime. Remember that you might have formal meetings as well as evening events. You should pack a few wardrobe staples which will allow you to create several different looks. These should also be versatile so they can be easily carried from day to night.

If you are not putting a suitcase in the hold and relying on cabin baggage, remember toiletries and liquids must be in their own container of no more that 100ml and they must fit in a resealable transparent plastic bag up to 20cm x 20cm.
Remember to ask for an iron and ironing board at reception – wrinkles are not professional.
Lastly, phone, phone charger, wallet/bag, keys, laptop, laptop charger, local currency.

a2.jpg#asset:3824

3. Sort out your tickets, documents and visas beforehand

Ensure you have all your documents printed and packed away safely together. This will include your passport, driving licence and visa documents if necessary. Ensure your visa is active and you are permitted to enter the country beforehand to ensure a seamless travel experience. Don’t forget to check in online if required.

Whilst away, keep all business travel receipts, take a photo of each one with your phone and file in an album for each business trip.

a3.jpg#asset:3825

4. Collect your loyalty points

There are so many opportunities to collect loyalty points while you’re travelling. We all love a freebie, and if you’re travelling quite often for work, it won’t take long to rack up your loyalty points. Whether it’s in the airport coffee shop or supermarket, or frequent flyer points.

Membership schemes are offered to businesses to encourage repeat bookings. So, if you find a reliable airline, stick with it and you’ll be rewarded.

a5.jpg#asset:3826

5. Sleep soundly with added benefits

Businessmen and women who travel frequently will often stick to the same hotel when travelling for work. This is down to two reasons – convenience and preference. Just like your airline, you need to check what loyalty schemes the hotel offers and ensure you are capitalising on this.

6. Check out your destination before travel

Chances are you visit the same place regularly, but if you’re checking into a brand-new destination, you should do a little research beforehand. Pre-book your transfers and ensure they’re from a reputable company. You should also research local transport or decide if you’ll need to hire a car.

If this is the case, you need to research the driving laws and regulations of the country you’re visiting

a6.jpg#asset:3827

7. Ensure you have the appropriate insurance

And on that note, you need to ensure you have adequate insurance for everything. You should find out if your credit card provides travel and car insurance cover as it can be a lot cheaper than the car hire company. No matter the cost, ensure you are fully covered while you are in the country

8. Download any suitable travel apps

There are lots of apps available in the Apple or Google Play store that will add to your seamless business travel experience. Check out the reviews and download them ahead of your trip. Here are some of our favourites:

TripIt – This handy app will store all your travel plans and organise them into one handy itinerary. It will include all your flights, hotel reservations, car rental documents, and meeting details accordingly. The best bit is it’s free!

Google Translate App – A must-have when you’re travelling to a country where there will be a language barrier. The voice command feature allows you to speak in your chosen language and the in-app vocals will repeat in the choice of language you require.

Open Table – It can be challenging selecting a restaurant for dinner when you’re in a new city or destination. This app will allow you to search for nearby restaurants, check out reviews and make a reservation all within one smartphone application

a7.jpg#asset:3828

Ensure you have all your documents printed and packed away safely together. This will include your passport, driving licence and visa documents if necessary. Ensure your visa is active and you are permitted to enter the country beforehand to ensure a seamless travel experience. Don’t forget to check in online if required.

Whilst away, keep all business travel receipts, take a photo of each one with your phone and file in an album for each business trip.

10. Read reviews on Q Review

Before you do anything, you should read reviews to ensure you know what to expect. You can do this with Q Review and kick off your trip with peace of mind. From airlines and airports to insurance and car hire, you’ll find everything you need on Q Review.

Our platform is dedicated to producing real-time service industry opinions and reviews to create conversations through shared experience. Get involved today.